OXFORD ACADEMY SYSTEMS PRIVACY POLICY
Oxford Academy (“OXFORD ACADEMY”, “our”, or “we”) is the franchisor for pre-school early learning centers throughout the United States. This Privacy Policy explains how OXFORD ACADEMY collects, uses, and protects your information. This Policy also explains your choices regarding your information. This Policy applies to all information we obtain about visitors from our website (Oxford Academyschool.com and Oxford Academyschoolfranchise.com) (the “Site”), our individual school sites linked from the Site, and all other services offered by OXFORD ACADEMY (collectively, the “Services”).
COLLECTION OF YOUR PERSONAL INFORMATION
We process Personal Information from your use of our Site or Services when you:
Schedule a Tour in a Franchisee School. When you schedule a tour, we collect the parent or guardian’s identifiers such as your name, mailing address, email, and phone number. We collect this information so that we may maintain a record of our tours and communicate with you concerning the tour.
Enroll in our Franchisee School. When you enroll in one of our franchisee schools, we collect the parent or guardian’s identifiers such as your name, mailing address, email, phone number, and signature. We also collect the child’s identifiers such as their name, home address, and phone number, protected classifications such as the child’s race and medical condition(s), and identifiers of others, like emergency contact information.
Communicate with Us. When you communicate with us by phone, email, or in person, we collect the parent or guardian’s identifiers such as your name, address, email, phone number, and signature, the child’s identifiers such as their name, home address, and phone number, protected classifications such as race, sex, disability, and medical condition, the parent or guardian’s financial information such as bank account number and credit card information, to facilitate the student’s enrollment in our schools, the parent or guardian’s commercial information such as products or services purchased or considered; and your internet activity information, such as your IP address (if available).
We collect this information so that we can provide the Services, communicate with you concerning your questions and comments, troubleshoot where necessary, diagnose technical and service problems, and provide personalized customer service support. We may also process this information to communicate with you concerning administrative information, such as changes to our terms and conditions, and policies, or to communicate with you about your child.
Provide our Services. To provide our Services, we process the parent or guardian’s identifiers such as your name, mailing address, email, phone number, and signature. We process the child’s identifiers such as their name, home address, and phone number. We process protected classifications such as race, sex, disability, and medical condition. We also process the parent or guardian’s financial information such as bank account number and credit card information, to facilitate the student’s enrollment in our schools.
Marketing. Following a tour with one of our franchisee schools, our franchisee may process the parent or guardian’s identifiers such as your name, mailing address, email, and phone number. They may process this information to market to you.
Apply for Employment. When you apply for employment, we collect your identifiers, such as your name, email, and home address. We collect your professional and employment information, such as your prior employment. We also collect your education information, like the schools you attended, and any other information you decide to share with us. We collect this information so that we may communicate with you and assess your qualifications for the position for which you applied. For more information on how we use, share, and protect your personal information as an applicant or employee of OXFORD ACADEMY, see our applicant and employee privacy policy.
Contribute to our blogs. When you contribute to our blog, we collect your identifiers like your name, email, and user name. We may also collect your internet activity information such as your IP address. We collect this information so that we can monitor blog usage.
Apply for a OXFORD ACADEMY scholarship. When you apply for a OXFORD ACADEMY scholarship, we collect your identifiers like your name, email, phone number, and mailing address. We collect sensory information like the video recording you submit with your application.
Sign Up for a Newsletter. When you sign up to receive our newsletters, we collect identifiers such as your name and email address. We collect this information so that we can share our newsletters with you.
Maintain and Improve our Site. To improve our Site, customer experience, audits, fraud monitoring, and prevention, we collect your internet activity information such as your browsing information IP address, referring URL, browser type and language, data and time of your request.
We collect the following personal information from you automatically through your use of our Site:
Device Information. We collect personal information about the device you use when you access our Site, such as your hardware model and operating system. We collect this information so we may monitor for potential risk and fraud, and understand how you interact with the Site.
Log data. Our servers automatically record certain information sent by your browser, such as your web page or resource request, your IP address, your referring/exit URLs, your browser type, and the date and time of your request. We collect this information for security monitoring and to improve our system performance.
Cookie data. We use cookies and similar tools to enable the functionality of our Site and online Services, to assess and improve our Site and Services, and to deliver more tailored content to you. For more information on cookies, see the section below titled “What Cookies We Use And Why”.
HOW WE SHARE YOUR INFORMATION
General Sharing:
We may share your personal information for the purposes set forth below:
Within OXFORD ACADEMY. We may share your identifiers (name, email, mailing address, phone number, and username), protected classifications (race, sex, disability, medical condition), and internet activity information (user ID and IP address) to OXFORD ACADEMY leadership, management, and other staff as appropriate to facilitate the business.
Our Local Franchisees. We may share your identifiers (name, email, mailing address, phone number, username, and signature) to our franchises to provide our Services, to communicate with you, and conduct data analysis, fraud monitoring, and prevention.
Service Providers. We share your identifiers (name, email, mailing address, phone number, and username), internet activity information (user ID and IP address), and financial information (bank account information and credit card information) with service providers that provide support services to us, such as marketing services and web hosting providers.
Corporate Reorganization. In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, acquisition, sale, joint venture, assignment, consolidation, transfer, change of control, or other disposition of all or any portion of our business, assets or stock, we would share personal information with third parties, including the buyer or target (and their agents and advisors) for the purpose of facilitating and completing the transaction. We would share Personal Information with third parties if we undergo bankruptcy or liquidation, in the course of such proceedings.
To Prevent Harm. We will share your identifiers (name, email, mailing address, phone number, and username), internet activity information (user ID and IP address), and financial information (bank account information and credit card information), if we believe it is necessary to detect, investigate, prevent, or take action against illegal activities, fraud, or situations involving potential threats to the rights, property, or personal safety of any person.
Legal Purposes. Where we are legally required to do so, such as in response to legal process or law enforcement, to exercise our legal rights, to enforce our terms of service or other contract, or to comply with the requirements of any applicable law, we will share your identifiers (name, email, mailing address, phone number, and username), internet activity information (user ID and IP address), and financial information (bank account information and credit card information).
With Your Consent. Apart from the reasons identified above, we may request your permission to share your personal information for a specific purpose. We will notify you and request consent before you provide the Personal Information or before the Personal Information you have already provided is shared for such purpose.
Sharing in the preceding 12 months
For a business purpose. In the preceding twelve (12) months, we have disclosed the following categories of personal information for a business or commercial purpose with the following categories of third parties:
- We have disclosed your identifiers and internet activity information to data analytics providers and other similar third parties to help us perform services, including maintaining or servicing accounts, providing customer service, verifying student information, monitor user experience, and web-hosting services.
- We have disclosed your internet activity information to operating systems to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, and to identify and repair Site errors that impair functionality.
- We have disclosed your identifiers, protected classifications, professional or employment information, commercial information, and internet activity information to our local franchisees to help us provide the Services, including maintaining your account and providing customer information.
For a sale. In the preceding twelve (12) months, we have sold your internet activity information collected via cookies to data analytics providers. You may opt-out of these cookies by following instructions below.
COOKIES AND OTHER SIMILAR TECHNOLOGIES THROUGH YOUR USE OF OUR SITE
We use cookies and similar technologies to enable the functionality of our Site and Services and to assess and improve our Site and Services.
What are Cookies?
A cookie is a small piece of data that is sent to your internet browser from a web server and stored on your computer’s hard drive. Cookies are text files that your web browser places on your device when you visit a website. Cookies can be “persistent” or “session” cookies. Persistent cookies stay on your device for a set period of time or until you delete them, while session cookies expire when you close your web browser.
To enable and improve your browsing and user experience, we use the following cookies:
- Required. These cookies are required for making use of the Site. These cookies include security cookies to authenticate users, prevent fraudulent use, and protect user data from unauthorized parties as well as session cookies that remember your log-in session so you can move easily within the Site.
- Functional. These cookies record some of your activity on the Site as well as information about your device, such as what browser you are running and what pages you access. This information helps us and our third party service providers diagnose server and software errors, and in cases of abuse, track and mitigate the abuse.
- Analytics. Our service providers, including Google, use cookies as part of their tools. These cookies allow our service providers and us to recognize and count the number of users of the Services, to see how users move around the Site, and how they engage with different functions, including usage statistics, when they are using the Services. This helps us improve the way our Services work, for example by making sure our users are finding what they need easily.
- Marketing and Advertising. Our advertising providers use cookies and web pixels to identify and store actions that users take when visiting our Site (such as pages visited). These cookies are used in order to: (i) identify you as a prospect for our Services; (ii) deliver advertisements that are more relevant to you and your interests; (iii) limit the number of times you see an advertisement as well as (iv) help measure the effectiveness of the advertising campaign. If a user engages with our content, their behavior on our Site is used to present them with targeted advertising based on their interests. This means that after you are done browsing our Site you may see some advertisements about our Services elsewhere on the Internet. For more information on how to opt out of advertising cookies, please see YOUR CHOICES WITH REGARD TO YOUR PERSONAL INFORMATION below.
What cookies we use and why
| Cookie | Purpose | Description |
| Facebook Pixel | Targeting/ Advertising |
This cookie will help deliver our advertising to people who have already visited our Site when they are on Facebook or a digital platform powered by Facebook Advertising. Facebook customizes advertising and serves you ads based on your browsing behavior. The information collected via the Facebook Pixel on our website is stored and processed by Facebook. Facebook may link this information to your Facebook account and also use it for its own promotional purposes in accordance with Facebook’s Data Usage Policy (https://www.facebook.com/about/privacy/). You can opt-out of displaying Facebook ads by visiting https://www.facebook.com/settings?tab=ads. |
| Google Analytics | Analytics | Google Analytics tracks how the Site is used so that we can make improvements to our advertising campaign and Site, such as improve our Site content and user experience. In addition to the information collected from these cookies, Google Analytics may also receive information about you from apps you have downloaded that partner with Google.
We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to the Site to another application which partners with Google is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. Go here to learn about how to control information used by Google Analytics. |
| Google AdSense | Targeting/ Advertising |
This Cookie is used by Google Adsense for experimenting with advertisement efficiency across websites using their services. |
| Doubleclick | Analytics | This cookie is used by Google DoubleClick to register and report a user’s actions after viewing or clicking one of the advertiser’s ads with the purpose of measuring the efficacy of an ad and to present targeted ads to the user. DoubleClick enables Google and its partners to serve ads to you based on your visit to our Site and other websites on the Internet. Google’s use of your information could constitute a sale. Please review Google’s privacy policy for additional information on how Google uses the information collected. To opt out of targeted advertising by Google, you can go to Google’s ad settings. You may also install the DoubleClick opt-out add-on. |
HOW WE KEEP YOUR INFORMATION SAFE
We maintain commercially reasonable security measures to protect the information we collect and store from loss, misuse, destruction, or unauthorized access. Our security includes physical, administrative, and technology-based measures. You acknowledge that no security measure or modality of data transmission can be guaranteed to be 100% secure, therefore, we cannot guarantee absolute security. If you have any security questions, please contact us at the Contact Information available in the Contact Us section.
YOUR CHOICES WITH REGARDS TO YOUR INFORMATION
Online Behavioral Advertising. To learn more about the use of this information by our service providers, you can visit the Network Advertising Initiative or the Digital Advertising Alliance.
Google Analytics. You can control the information provided to Google by using any of the methods set forth here or using the Google Analytics opt out browser add-on here.
Cookies. You can choose whether to accept cookies by changing the settings of your internet browser, but your ability to use the Site may be impaired. Each browser is a little different, so look at your Help menu to learn the correct way to modify your cookies. To find out how to see what cookies have been set on your computer or device, and how to reject and delete the cookies, please visit: https://www.aboutcookies.org/. For information on reviewing or deleting cookies from specific browsers, click on the appropriate browser: Firefox, Firefox IOS, Firefox Android, Safari, Safari Mobile, Chrome, Internet Explorer, Microsoft Edge, Opera. To find information relating to other browsers, visit the browser developer’s website.
Emails and Newsletters. You can opt out receiving our emails and newsletters by clicking the “Unsubscribe” link provided toward the bottom of each email, if available, or by sending an email to privacy@Oxford Academysystems.com.
Your California Privacy Rights
California residents have certain rights with respect to the personal information we collect from them. For more information, click here.
DO NOT TRACK
Our systems currently do not support Do Not Track (“DNT”) mechanisms. Do Not Track is a preference you can set in your web browser to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy. For more information about DNT, visit donottrack.us.
CHILDREN’S PRIVACY
This Site is not intended for those under the age of sixteen (16) years and we do not knowingly sell the personal information of children.
UPDATES TO THE PRIVACY POLICY
We may update this Privacy Policy from time to time. When we update this Policy, we will notify you by posting the revised Privacy Policy on our Site. If changes materially affect your rights, our Site will contain a special notice about the changes and, if required by law, will prompt you for your consent for certain changes. Each version of this Privacy Policy will be identified by its effective date, which you can find at the bottom of this Policy.
CONTACT US
If you have any questions or comments about your personal information or our practices with respect to your information, please contact us at:
5900 CROMWELL MARINE CREEK ROAD, FORT WORTH, TX 76179
817-928-5544